Some see seating plans as an annoyance, as people at all kinds of social or corporate events tend to move around and switch places anyway, but they’re really not.
A well-designed seating plan helps to set the event attendees at ease. It’s just another thing they don’t have to worry about.
However, you need to think carefully about creating an arrangement that will allow your guests to feel comfortable while still giving them a chance to mingle and meet new people.
Now, as longtime event planners in NY and NJ, we know, it’s easier said than done, but here are a few tips for designing the perfect seating plan for your corporate or social events.
Don’t just seat friends next to friends.
If that’s the arrangement you were looking for, you could’ve just let guests seat themselves, because that’d be the likely outcome.
Think about the line of work different guests are in, their personal interests, their geographical location, etc. The point is, try to consider seating guests with other guests who share similar interests or are from a similar area when planning your seating arrangement.
People don’t have to be seated with solely people they’ve already met. You can create a certain level of comfort this way too.
Think about mixing personality types.
While common interests and similar backgrounds should absolutely be considered when designing your event’s seating plan, trust us, as vets of event planning in NJ and NY, that’s not all you should consider.
Think about all the different types of personalities amongst your guests. Then, try to mix and match so that each table or seating area has a little of everything.
Some people ask a lot of questions, some just sit back and listen. Other people talk relentlessly and loudly, while others speak softly and rarely.
Some guests are natural social butterflies and some are more the daydreamer types. The point is, if you think carefully about the personalities of your attendees, you’ll often start to spot differences that you can then use when designing your seating plan.
Once you know who’s who, try to use that information to create an effective balance of personalities at each table or in each seating area.
Consider the individual needs of your guests.
While creating some balance of personalities is helpful, you still need to ensure your guests are comfortable where they’re seated, first and foremost.
So it’s important to be mindful of the fact that certain attendees may have particular needs that you need to factor into your plan.
You don’t want to get so carried away with mixing personalities to create an enjoyable experience for your guests that you, for example, fail to seat an elderly guest near an aisle or an exit.
The point is, always be conscious of the specific needs of all your guests so that your seating plan doesn’t just render their experience comfortable and enjoyable, but is also customized to fit their needs. They’ll appreciate that, and they’ll remember it too.
About Us: Absolute Events by Corrine, a leading meeting & event planning company in New Jersey, offers the total planning package. Whether they’re corporate meetings, fundraising galas, wedding events, or anything in between, Absolute Events by Corrine does it all so that our clients can be guests at their own events.