When planning any type of meeting, it’s always a challenge to get attendees to look forward to it rather than to dread another boring, mandatory corporate event. The problem is, it’s not a wedding or birthday party where the excitement’s built in, so you need to earn it. How?
Well, it helps to employ the latest tactics and technologies, and as longtime NY / NJ event planners, it’s our business to keep pace with the latest trends, so read on to learn about a few that we think could have the power revolutionize your meetings and build some genuine excitement for them.
1. Attendees are becoming participants.
Leading up to a meeting, most people envision themselves squeezed into a chair, trying to fend off boredom long enough to make it through the whole thing, which is why one of the trends changing the fabric of meetings at the moment is the transition of passive attendees into active participants.
For some tips on increasing attendee interaction, check out this post, Tips to Get Attendees to Interact at Your Events, but you can also create online communities, do audience polls, hold roundtable discussions, set up social areas, break into groups for activities, use social media for crowdsourcing purposes before, during, and after your meetings, have contests, etc.
For more on that last one, check out this recent post, Tips and Ideas for Throwing Event Contests, but the point is, more and more meeting planners are taking measures to create a more participatory experience by doing what they can to encourage conversation and the exchange of ideas.
2. Presentations are getting shorter and more image-driven.
While you should do everything in your power to make your events more participatory, we’ve been in event planning in NY and NJ for long enough to know that there is only so much you can do and there will come a point when you’ll simply have to deal with the ever-shortening attention spans of attendees.
That’s why another one of the trends changing meetings most at the moment is the shortening of speeches and presentations—whether as a whole or via breaking them up into smaller, more digestible chunks—and the addition of more visual content.
You can’t simply hire an expert to give a lecture now, not if you want to connect with all your attendees, including the younger ones, and when choosing your speakers or presenters, you need to make their audience engagement skills a higher priority.
From there, more and more meetings are having their content projected onto walls, weaving images into their presentations more, and creating short videos to get the point across as they can do it very quickly.
3. Meetings are getting more personalized.
In this day and age, many attendees have grown accustomed to having a say in what they see or hear, so when it comes to meetings, they expect to be able to personalize their own experience, and real-time technologies are only making it easier.
The ability to get instant feedback from attendees has allowed for more liquid meetings. More and more planners and hosts are using that feedback to make adjustments to their content, room layout, etc., on the fly to better tailor meetings to attendees’ preferences.
These aren’t the only trends affecting meetings at the moment and some are still trending from recent years, like healthier food and beverage options. For more on that, check out this post, Healthy Food & Drink Tips For Your Next Event, but the bottom line is, these are some of the trends that could change everything, so consider them carefully when planning your next meeting.
About Us: Absolute Events by Corrine is a full-service meeting & event planning company in New Jersey. Whether they’re corporate or social events, destination or local, Absolute Events by Corrine does it all so that our clients can be guests at their own events.